Hello there,
Please find hereunder a Terms of Reference for a job call at First Microfinance Foundation. If interested you may send me off your resume and a cover letter to hassan.mostafa@akdn.org
or call 012 7298 354
Best,
First Microfinance Foundation
Job Description
Job Title: Administrative Assistant
Reports to: Business Development Services Manager
Job Purpose:
To provide all kind of administrative and logistical support to the BDS Manager and BDS centre.
1- Responsibilities: Hereunder, general sets of administrative task where the incumbent is entitled to perform but not limited to the following responsibilities;
Responsibility # 1: Responsible for the management and coordination of all activities related to BDS centre communication and reception area.
Distribute incoming and outgoing mails & corresponding to departments and offices, including the weekly pouch.
Maintain and update telephone & address lists/index of BDS internal & external contacts.
Responsibility # 2: Provide administrative support to BDS Manager and BDS centre.
Maintain and regularly update the filing system for the BDS centre correspondence, management and operational manuals, etc
Provide secretarial and administrative services, such as typing English and Arabic documents, copying, filing, faxing.
Coordinating meetings and mark BDS centre's milestone calendar.
Translate documents from Arabic to English and vice-versa for non technical and simple documents.
Preliminary research on the Internet upon request.
Keeping and distributing BDS centre's stationery, updating the inventory of the stationary items and reordering when needed and receiving the items.
Assist in the maintenance and up dating of the BDS centre's inventory.
Answer the phone ,take messages and makes telephone inquiries
Preparing and completing lists, charts as required.
Assist in BDS centre's implementation and maintenance of the office filing system.
Assist in workshops logistics and organization under the guidance of BDS manager.
Provides back up support for soft files to BDS centre's staff.
Execute endeavors to accomplish pending tasks.
Take minutes of meeting during staff reunite.
Responsibility # 3: Perform other administrative tasks as required.
Perform other duties as needed and requested by BDS manager.
2- Education and Experience:
A- Education
Required: A Bachelor degree in business administration or a relevant field.
B- Experience
Required: 2 year of experience in a similar position related to providing management support
Desired: Successful track record of experience in office management and secretarial competencies.
3- Competencies and Technical Skills:
A- Competencies:
Stress Tolerance.
Building Collaborative Relationships.
Communicating with Impact.
Customer Orientation.
Possesses good judgment and ability to set priorities and to organize work efficiently.
B- Technical Skills:
Strong written and spoken English and Arabic languages.
Strong English and Arabic word processing skills.
English/Arabic translation skills
The Administrative Assistant is expected to maintain good working relations with the following:
Internal Relations
BDS Manager
Finance & Administrative Manager.
External Relations
All BDS clientele.
Job Holder:
Signature :
Direct Manager:
Signature :
HR Officer:
Signature
