I don't know about triplicate - but I always made certain to scan my documents before giving them in to the Consulate. My situation was somewhat different, living where I could just go there in person and wait for items. Actually I went there 9 times. My 8 documents morphed into 20 documents if I recall. They had to separate certain things such as translations, etc. All my translations were professionally done and notarized first in Ottawa, then authenticated by DFAIT, before submitting them to the Consulate. They were always trying to be helpful, and were competent. The issue was that Quito's computer program did not have a way to accept documents of translation for someone 65 years of age, or something like that. Ottawa had to request Quito to alter its computer program in order to accept certain documents. Also it was the first time that year that anyone my age had requested documents stamped. While time wound on, I went and requested, once again, my background checks from RCMP and from Ottawa Police (for the provincial records). This was looking ahead, in case in Ecuador the documents, after 6 months date of issue, became out of date. This was a really good idea it turns out.