Senior Administrative Assistant Part-time 16hours/week (m/f)

Posted 2 months ago
415 Visits
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Experience Senior
Working time Part time
Language(s) spoken English (Fluent)

Purpose & Overall Relevance for the Organization:

• Provide a high level of administrative support to the superiors and the department to ensure efficient management and running of the function on a day to day level.
• The incumbent supports the Corporate Strategy as well as the Merger & Acquisition team

Key Responsibilities:

• Take charge of routine correspondence to ensure timely and accurate response
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Maintain and update department files, records, (organizational) charts, subscriptions and publications
• Receive and screen telephone calls , monitor mail entry and administer the department owned e-mail accounts
• Support team in creating announcements and newsletters
• Assist in creating/revising of presentations
• Schedule internal and external meetings/conferences
• Coordinate and execute all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe
• Complete travel expense reports
• Handle the department cost-center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
• Key contact point for information management (e.g. intranet), ensure content of the intranet is up to date
• Assist in and coordinate projects and assignments as requested/directed
• Handle assigned operational tasks of respective department under supervision

• Support team as well as management
• Coordination and administration of investment requests and inventory numbers, checking invoices
• Administration of investment request workflow
• Investment application (e.g. IT and communication support when applying for a new laptop, mobile phone) and invoice re-booking
• Coordination and administration of video conferences
• Supporting office setups and moves within HQ
• Maintain vacation overview for team

• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
• Very good command of German and English both written and spoken
• Good communication skills
• High level of service orientation in dealing with internal and external stakeholders/customers
• Good understanding of numbers
• Good organizational skills
• Advanced SAP knowledge
• Advanced PC software skills
• Advanced knowledge on new media & applications
• 3 years of experience
• Experienced in job and fully qualified/trained
• Combined theoretical and practical knowledge incl. company policies and practices
• Basic knowledge in related job areas
Interested in this ad?
Cédric Bastos

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