Senior Advisor to EQWIP HUBS

  • Posted 3 months ago
  • Experience


  • Working time

    Full time

  • Language(s) spoken

    Indonesian (Fluent), English (Fluent)

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Location: Surabaya, Indonesia
Project Title: EQWIP HUBS: Powering Youth Innovation for Sustainable Livelihoods
Start: October 2016
Status: Manager Level, 4-month contract
Schedule: Full-time
Salary: Competitive Salary and Benefits

Initiative Description:

EQWIP HUBS is a dynamic platform of diverse actors and young people working together to develop solutions to both local and global social, economic and environmental challenges in six countries around the world. EQWIP, an innovative youth serving partnership between Canada World Youth (CWY) and Youth Challenge International (YCI) has brought together a global consortium including UN-HABITAT, TakingITGlobal (TIG) and the Education Development Centre (EDC) to collaborate on this initiative.

Through 17 youth centered HUBS in urban areas, participatory programming will support young people in accessing a sustainable livelihood. Through the engagement of a multi-stakeholder HUB Network, EQWIP HUBS fosters a supportive and responsive enabling environment for youth livelihood activities by providing mentorship, coaching and access to capital. The HUB Network will strengthen the capacity of public and private sector stakeholders and civil society related to youth mainstreaming for policies, products and services.

EQWIP HUBS is building a team of energetic, skilled and passionate individuals who are motivated by the prospect of exploring new and creative approaches to solving complex global challenges.

Position Description:

The Senior Advisor, reporting to the Chief of Party and working closely with the Country Manager, will be responsible for providing interim management support; finalizing agreements with local partners; assure the completion of a plan to manage country registration in coordination with Chief of Party and Country Manager; assure the establishment of country management systems, procedures and work plan tools; and preparing Hub Networks in Semarang and Surabaya amongst other tasks.

Provide interim leadership and management working closely with the team Lead and manage the country program to effectively plan and allocate resources to deliver on year 2 work plan targets, with specific inclusion of core and tertiary training targets
Assure the design, development, negotiation and management of three to five new partnerships to support project delivery, including the preparation of partnership agreements for approval
Provide guidance towards processes that result in the conclusion of CWY country registration and establish a follow up plan to meet ongoing requirements of registration and relationship management with the Government of Indonesia and Ministry of Social Affairs
Support a country level organizational review process, following guidance from the Ottawa office, in order to identify optimum allocation of staff functions and project resources to deliver project results
Assure the establishment of country management systems, procedures and country work plans, hub work plans and individual work plans for all employees to increase and maintain performance, process and efficiencies
Review and improve volunteer placement design and management systems and procedures
Assess and provide feedback towards improving financial management, reporting and planning practices according to project standards and established processes
Support the establishment and management of EQWIP HUB Networks in Semarang and Surabaya, comprising of a cross section of leading youth focused government, private sector and civil society organizations and individuals who will commit to directly supporting project activities
Provide guidance towards country program design and implementation of an Innovation Fund, to support young entrepreneurs with small grants to start or grow a business
Provide support to the Country Manager with daily project management, contributing to project decision-making by providing input on the financial health and status of the project
Assist with the identification of risks and take steps to reduce vulnerabilities
Support the review, negotiation and approval of field office contracts (including service agreements, office leases, contracts), ensuring all required contractual terms and conditions are included and obtaining the best value to the project
Support the process for the recruitment of local staff, including review of job descriptions, salary negotiations, and contract development
Ensure security guidelines and procedures are maintained, updated regularly and adhered to by the project teams. Monitor the security situation along with senior management and communicate procedures to staff
Additional duties as delegated by the Chief of Party

Bachelors degree in a related field
5 to 7 years of demonstrated experience with mid-level management responsibilities for finances, legal, procurement, human resources, and contracts
Experience providing management and oversight of field office operations, especially across central and satellite offices
Demonstrated ability to provide leadership and guidance
Strong knowledge of generally-accepted accounting and procurement practices
Demonstrated ability to manage and prioritize multiple tasks with competing deadlines
Strong diplomatic, interpersonal and communication skills required
Advanced-level knowledge of Microsoft Excel, and basic functional knowledge of QuickBooks or other field accounting software packages preferred
Strong verbal and written English and Bahasa skills required
Applicant must be an expat or Indonesian resident

Deadline to apply: October 7, 2016 at 5pm EST. Applications will be considered upon submission. Please submit your cover letter and CV as a one document Word or PDF e-mail attachment to with Indonesia HUBS Senior Advisor in the subject line. No phone calls about the position can be accepted. We thank all applicants for their interest; however only those selected for an interview will be contacted.

Financial Management; Leadership; Contracts; Human Resources; Procurement; Legal
Bachelor's Degree
Caroline Conrad

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